If you are reading this article, you are probably seeking answers to some problems that are costing you time, energy and more importantly, productivity.

Firstly, let us begin by stating what you are exactly going through. Secondly, we want to congratulate you on landing on the right article that can help you with constructive steps to help you address your staff scheduling and rostering troubles.

There are multiple reasons why managers often end up pulling their hair when it comes to manually creating work schedules-

  1. Accounting for no-shows for work
  2. Being fair to every employee
  3. Assigning according to skills and expertise
  4. Taking quick decisions for emergencies
  5. Working with limited budgets

In this article, we are going to take business organizations and managers on a journey to understand staff scheduling and rostering better. Specifically, we are going to look at the problems or improper scheduling, along with discussing the benefits of using a software.

Employee Scheduling and Rostering: A Definition

Businesses work with several employees, that are assigned particular tasks and roles. Additionally, they are also assigned different time periods or shifts.

You need to understand the requirements of a restaurant will be different from that of a software development company. To boost productivity, each would have its own best practices when it comes to staff scheduling and rostering.

Traditionally, managers have been able to create scheduling and rostering manually, depending on spreadsheets (Excel) to create unproductive rosters. This ended up building inefficiency, cost the business, and increased employee attrition.

In recent years, tech companies like StaffAny have come out with staff rostering & schedule software to help business organizations. Scheduling and rostering software allows for-

  • Precise scheduling of the worker’s shift in the organization
  • Enables effective communication that everyone is on board
  • Takes care of emergencies like no-shows from employees
  • Ensures higher retention rates thanks to cleaner schedules
  • Integrates labor laws and other regulations in scheduling

Benefits of Using an Employee Scheduling and Rostering Software

In this section, we are going to list down four major benefits of using employee scheduling and rostering software-

  1. Helps your business gain a competitive advantage over others-

Using software can help you save on worker costs significantly. By scheduling your worker’s shift in the correct fashion, you reduce the fatigue that overworked employees are likely to experience. Additionally, if you fail, you reduce the chances of absenteeism in the workforce. Assigning the best employees to important tasks improves the overall quality and efficiency.

  1. Boosts productivity in the business organization-

The first thing that great software does is properly inform everyone of the shifts in the best possible fashion. Even if someone has an issue, you have time to rectify the same without changing any other aspect of the shift. The scheduling software maintains a track of the in-and-out timings of the employees. It also helps in eliminating the problem of double scheduling.

  1. Understand and benefit from data analytics and insights-

There have been many businesses that have been able to discover which of their resources have been overutilized or underutilized over the course of scheduling. It can also allow you to understand which shifts worked better in terms of productivity and which didn’t. This can help you with a learning curve that can allow you to significantly improve your business operations.

  1. Ensure full compliance with labor laws and other regulations-

Businesses are always determined to aim for real-time analytics. This involves everything from assessing pay schedules to filling in emergencies based on no-show factors. It can also help you understand the best ways to ensure that all your workers are working according to the local labor laws. This will ensure that your business does not get into any problems with compliance.

The Final Word

If you are a business that is spending a major part of your time on a schedule, then it might be time to start using the software. At the end of the day, businesses want to aim for two major things- reduce costs and improve productivity. Since both are a function of the employees, managing them in the right fashion can help in achieving both efficiently.

If you have any questions or doubts regarding staff scheduling and rostering software, please let us know in the comments below. We will try our best to address as many of your queries as possible.